The City Council passed, by unanimous vote, to approve the Court Construction Resolution!!!!
See the Sequim Gazette Article below:
Pickleball courts set for tentative June 2018 opening
By Matthew Nash Sequim Gazette
Wednesday, December 13, 2017 1:30amNEWS
With cheers and paddles in the air, members of the Sequim Picklers pickleball group celebrated on Monday night construction moving forward on eight new courts in Carrie Blake Community Park.
The Picklers, who typically send at least one representative to each Sequim city council meeting, packed the council chambers on Dec. 11 awaiting construction contract news.
Councilors unanimously approved a contract 5-0, with Ted Miller excused, for lnterwest Construction Inc. of Burlington to finish building the courts just east of the Sequim Skate Park for a bid of nearly $228,000 including a 5-percent contingency at about $10,600 and $5,000 for surveying and material testing services.
“Everyone is ecstatic,” said Charlie Pugh, vice-president of the Sequim Picklers. “The city council has been with us side by side through this and in June we’re excited to have eight full courts.”
Pugh said in Dec. 2014, pickleball players formed the Pickleball Facilities Committee with the purpose of building courts rather than continue playing on Sequim Community School’s modified basketball courts.
Picklers advocated for new courts because they said the community schools’ courts have cracks and obstructions such as basketball hoops plus, and have to setup and take down nets and posts for each session.
Pugh previously said the new tournament-quality courts will attract larger groups from across the U.S. too.
Over three years, the Picklers raised $217,700 towards the courts including costs for nets and posts to help cover a recent funding gap after a grant did not come through in its full amount.
Four bids for the construction project ranged from Interwest’s lowest bid to about $470,000 with the city’s estimate in the middle of the two. When the new roadway was constructed into the park, an earthen pad was installed for the courts as a way to save money, city staff previously said.
City councilors commended the Picklers for their efforts with Genaveve Starr saying she was impressed with their fundraising abilities and Candace Pratt saying it was “simply amazing.”
Pugh said at the facility committee’s last meeting its board members voted to dissolve since a contract was going to be awarded by city councilors. He anticipates the city hosting a ribbon cutting for the new courts sometime in May or June.
For now, Sequim Picklers continue to play at 9 a.m.-noon Saturdays and Sundays, and 6-9 p.m. Mondays at the Sequim Boys & Girls Club, 400 W. Fir St. They also play in the afternoons at the community school almost daily too once school is out.
For more information about the Sequim Picklers, visit www.sequimpicklers.net.
Court Construction Update: December 10, 2017
TOMORROW NIGHT IS THE MOST IMPORTANT SEQUIM CITY COUNCIL MEETING OF THE YEAR FOR THE SEQUIM PICKLERS. BRING YOUR PADDLE AND SHOW YOUR SUPPORT FOR THE CITY TO BUILD OUR COURTS THIS MONDAY DECEMBER 11, 6PM.
We have some very important and exciting news to pass to you today. The results of the contractual bidding to build the courts is now known. We had 4 bids:
$470,328. – Court Gaines
$325,013. – Harkness Construction
348,379. – Nordland Construction NW
$211,965. – Interwest Construction
The bid that was from Interwest Construction was assessed as accurate and responsible by the City. It is financially well within reach but we are a little short of funds. At the conclusion of our board meeting this evening at 5:45PM we are informing you of the funding shortage. We are $2500 short of our goal. This is a different result than what you will see in the City Council agenda as the budget has been modified about 8 times since that was published. Here is the breakdown.
|Sequim Picklers||198000||Construction to Date||62246.19|
|First Federal Grant||5000||Construction Contract||211965|
|Port of Port Angeles Grant||700||Contingency (5%)||10598.25|
|Challenge Grant (conditional)||9000||Survey & Testing||5000|
|City of Sequim||51000|
|Expenses – Funds (gap) =||16109.44|
|SP Board approved scenario to reduce funding gap:|
|Expenses – Funds (gap) =||16109.44|
|SP New Memberships ($2,000)||14109.44|
|SP Transfer from Operating Funds ($3,000)||11109.44|
|City Staff REET Request ($8,609.44)||2500|
|From Real Estate Tax fund|
|Total Remaining Gap||2500|
Your negotiation team met with the City on Wednesday and Friday of this week and there has been much number crunching between the City and our group. I personally have been very thankful for Dave Scheffler who stepped up to help in a much needed way as I was suddenly hospitalized Dec 1-6 with a surgery.
The City staff is working hard to put our court build plan together for a City Council decision this Monday at the last City Council meeting of the calendar year. Getting a favorable decision this calendar year was a requirement of our challenge grant (and we are definitely counting on those funds).
The City information on the project is visible in the City agenda for Monday’s meeting as agenda item 13, scroll to page 154 to view the requested council decision.
This is the last item on the agenda and I plan to call the clerk early Monday to see if it can be moved up on the agenda so that Sequim Picklers who want to attend won’t have to stay for the entire meeting. Pack up your paddle and lets have a great showing at City Hall Monday night at 6PM, that’s tomorrow!
Every penny that is currently in our Capital Campaign Fund will be used to build these courts and we are still $2500 short of the final goal. Wish list items such as water fountain, storage shed, benches and canopies will have to wait.
There is still time to take advantage of the year-end special to go from bronze to silver. How about going from silver to Gold?
Be the awesome pickler who makes up this $2500 shortage. Check the web site for specifics.
Charlie Pugh, SP VP
In October the City provided us opportunities to pay now to have the current contractor (Northern Land Development) purchase, haul, install, level and compact 4 inches of gravel on the entire site using their construction equipment and big roller. Our treasurer, Katinka Nanna, let us know that we could pay for this work without penalty on the CD in which the court funds are invested. The SP board elected to take advantage of this opportunity to cover the site with gravel now to help it weather the winter. The City also had an opportunity to complete the raingarden due to an excess amount of material on the construction site. They used that material to complete the raingarden to the north of the courts. They also made accommodations both to the north and south of the courts for grassy areas that can be used for spectators and or vendors during future planned tournaments. We will be working with the City to see if there are opportunities for the SP to add additional plantings to the raingarden prior to the winter.
The working partnership with the City has really been incredible. In Dave Shreffler’s words, “I cannot begin to explain to people how different the SP relationship has been with the City than what the Sequim Family Advocates went through when we were building the Playfields. David and Matt are tremendous partners on the courts project!”. Gill Goodman agrees “Absolutely agree with Dave’s comments about the City’s (David and Matt) cooperation!!! Having been a principal active participant in the unsuccessful SARC Levy and Metro actions, I can tell you many horror stories about the city’s lack of cooperation and down right attempts to put negative roadblocks in those efforts. It is a new era/day of city cooperation and I love it.” Matt Klontz (City Engineer/Assistant Public Work Director) and David Nakagawara (Civil Engineer, Public Works) have been our primary contacts and go to team at the City on this effort. If you run into either of them tell them how appreciative you are of their efforts! We plan to send the City an official letter recommending both for an award and or a highly complementary letter that can be placed in their personnel records.
On October 30th the City closed the original entrance to CBP and opened the newly paved entrance from the south. The planned grassy areas were hydroseeded and sidewalks and the new ADA access walkway was completed into the park. If you visit the park now you can fully appreciate the huge property that will make up the courts and adjacent grassy areas!
Work on the solicitation for the new courts has been completed by the SP negotiation team. The solicitation date is delayed by one week due to the heavy City engineering load and desire to do advertisements for two projects at the same time. The solicitation is now due to go out November 8th with a bid opening on December 4 at 2:30. The plan is to go to City council on December 11 for final approval of a selected contractor. Our desire to select a contractor before the end of the calendar year is to meet the final requirement of the anonymous challenge grant. The notice for the contractor to proceed will be some time in early March with a pad pour date in early April. The pad then requires 28 days to cure prior to final surfacing (color paint) and line painting. Courts should be ready for play during the month of May!
October 22, 2017-Surprise ! The City has completed the rain garden. Photos by Charlie.
Your Sequim Pickler City negotiating team met with the City Sep 14, 21, and 29 to continue efforts to complete the Request For Proposal (RFP) that is planned to go out to contractors by the end of October. Work is progressing nicely thanks to David Nakagawara who has been our primary contact and manager from the City for this effort. In addition to this work the team continues to coordinate with the City on the current excavation work that is progressing at Carrie Blake Park to level the court location. The City has listened to our requests and just recently determined that we will be able to include an 8-foot grass strip on the north side of the courts for future tournament spectators. The City has also decided to provide a 2” compacted and leveled gravel surface on the court area now to help it weather the winter. Water and electric sources have also been identified and both are planned to be available in the court corridor.
As we near the final RFP completion, the team plans to meet twice a week until the work is completed. Be sure to thank your negotiation team for their hard work to continue to move the court project forward so that we can be assured of year round pickleball play. The negotiation team includes: Christiane Johnson (architect), Katinka Nanna, Dave Shreffler, Gill Goodman, and Charlie Pugh.
DAY 3 OF CONSTRUCTION:
Photos by Marc Connelly
GROUND BREAKING FOR NEW COURTS AND PARK ENTRANCE:
Photos by Marc Connelly